Setting the Database Path

If you specified a different folder during installation, you must tell the program where to find the database.

  1. On the main menu, select Utilities
  2. On the drop down menu, select Set Database
  3. Enter the path, or click on the Lookup button to locate the path.
  4. Click on the Save button to save the information.

If you are using VBSman on multiple computers on a network, each computer must have the database path set. One computer stores the database, the other computers must access that database. For network access, you can use either UNC notation or a mapped drive to specify the database path.

 Classes

The first step is to setup your VBS classes.

  1. On the main menu, select Classes.
  2. On the drop down menu, select Classes.
  3. On the Class Information screen,
  4. Click on the New button to enter a new class.
  5. Type in any part of the class code, or click on the class code, then click on the Update button to update or delete existing class information.

On the next Class Information screen, enter or update these fields:

Class Code A unique class code
Class Name A description of the class
Room                 Room Assigned for the class
Size                    The size or capacity (number of students) of the class
Min Age The minimum age for this class
Max Age The maximum age for this class. The minimum and the maximum can be the same
Teacher The teacher's name
Helper 1 A helper's name
Helper 2 Another helper's name

Click on the Save button to save your changes.

If you want to delete a class, click on the Delete button. Note: you cannot delete a class if students are assigned to the class. You must first change the class assignments in the Registration screen, then you can delete the class.

The Cancel button will cancel any pending updates, and / or close the window.

After you have added new classes or deleted classes, click on the Refresh button to update the list of classes.

Transportation

If your VBS program provides transportation, you must setup the Bus / Van information.

  1. On the main menu, select Transportation.
  2. On the drop down menu, select Bus / Van Info.
  3. On the Bus Information screen,
  4. Click on the New button to enter a new bus / van.
  5. Type in any part of the bus code, or click on the bus code, then click on the Update button to update or delete existing bus information.

On the next Bus Information screen, enter or update these fields:

Bus A unique bus code
Bus Route A description of the bus / van route
Capacity  The size or capacity (number of students) of the bus or van
Driver The driver's name
Helper 1 A helper's name
Helper 2 Another helper's name

Click on the Save button to save your changes.

If you want to delete a bus, click on the Delete button. Note: you cannot delete a bus if students are assigned to the bus. You must first change the bus assignments in the Registration screen, then you can delete the bus.

The Cancel button will cancel any pending updates, and / or close the window.

After you have added new busses or deleted busses, click on the Refresh button to update the list of busses.

Start New Year

Before you enter any registration information, you must run the Start New Year program.

  1. On the main menu, select Utilities.
  2. On the drop down menu, select New Year.
    3.

The program will delete all Registration records. Now you can begin entering registration information for the new VBS program.