Registration

You can register students for your VBS program in two ways. You can enter student information on the screen, and you can also import student information from a text file.

Import Registration Information

The import file must be a tab delimited text file. The following fields are required:

First Name
Middle Initial
Last Name
Street Address
City
State
Zip
Phone Number
Cell Phone
Email
Parents
Birth date

After you import the records, you must go and assign the class and transportation information individually.

On the main menu, select Registration.
On the drop down menu, select Import.
On the Import Registration Data screen, enter the path to the import file. You can use the Lookup button to locate the file.
Click the Import button to import the data.

Enter Registration Information

On the main menu, select Registration.
On the drop down menu, select Registration.
On the Find Registration Information screen,
Click on the New button to enter a new student.
Type in any part of the student's last name, or click on the student's name, then click on the Update button to update or delete existing class information.

You can enter and update registration information. The registration screen allows you to enter this information:

Last Name	The student's last name
First Name	The student's first name
Middle Initial	The student's middle initial
Birth date	The student's birth date
Age	The student's age - note: this will be calculated
Street Address	The student's street address
City	The student's city
State	The student's state code
Zip	The student's zip code
Phone Number	The student's home phone number
Cell Phone Number	The parents / guardians cell phone
Email Address	The student's or parents' email address
Parents / Guardians	The name of the student's parents or guardians
Released To	The person or method the student is released at the end of the day. Select from the drop down list, or enter specific information, such as the name of a person who will pick up the student. Options: Parent Guardian Walk Ride Home Church Bus
Bus Route	If the Released To field is set to Church Bus, enter the Bus. You can use the Lookup button to select the bus.
Class	The class the student is assigned to. You can use the Lookup button to display a list of class for the student's age.
Active	Check if the student active, clear if the student is not active.
Print Badge	Check to print a badge (name tag) for the student.
Found Out From	How the student found out about the VBS program. Select from the drop down list, or enter any other method. Options: Friend Church Announcement Church Bulletin Church Newsletter Church Sign Newspaper Radio Television
Notes	Specific information about the student. This can include medical, medication, diet information, or anything else
Attendance - Day 1 thru Day 7	Check each day the student attended the VBS program. These fields are also set in the Attendance function.

Click on the Save button to save your changes.

To copy the information for another member of the same family, click on the Same Family button. Make any changes for the new student, including first name, birth date, class assignment, and so on. Remember to click on the Save button to save the new student's information

If you want to delete a student, click on the Delete button.

The Cancel button will cancel any pending updates, and / or close the window.

After you have added new students or deleted students, click on the Refresh button to update the list of students.

Reports

There are three registration reports:

Registration By Name

Registration By Class

Registration By Age

You can also print badges (name tags) for the students. After you print the badges, you must Clear Badges to prevent the printing of the same badge multiple times.

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